PHOTONICA 2021

Guide for online participation

In this page you can find the important instructions for all virtually present participants of PHOTONICA2021.

VIII International School and Conference on Photonics - PHOTONICA 2021 will take place in Belgrade, Serbia (August 23 - August 27, 2021). Due to the current situation of the COVID 19 pandemic, it has been decided that PHOTONICA 2021 will be a hybrid event. It means the Conference will comprise both an in-person conference and a virtual conference. PHOTONICA 2021 will be held in a virtual format using the online Webex Event platform.

From August 22nd on, all PHOTONICA 2021 participants will be provided with Webex links to all seminars and poster sessions happening the next day. Especially, on the link sent for Thursday (26th August), in the afternoon will be held poster session. Note that during the virtual poster session, all presenters will be assigned to their breakout sessions that you, as a participant, can join at any moment. Breakout sessions will be clearly labelled - code from the abstract book, the full name of the presenter and title of the work, to easily find the desired poster. In order to join the breakout session after it's in progress, go to the Participants panel and click Join. Afterward, you can freely move in and out of poster sessions by exiting a current breakout session and joining another one.

The following are a few practical suggestions for all Webex participants.

Technical requirements:

• Laptop (usually with built-in microphone, camera and speakers) or desktop computer with external microphone, camera and speakers
• For details on system requirements see:
• https://help.webex.com/en-us/9ehuwu/Web-App-Supported-Operating-Systems-and-Browsers
• https://help.webex.com/en-us/nki3xrq/Webex-Meetings-Suite-System-Requirements
• Note that Linux users may experience some problems with video settings. Please see details on:
  https://help.webex.com/en-us/WBX9000032830/Video-Receiving-Issues-on-Firefox-for-Linux.

• When connecting to the Webex platform, all attendees should use their own full name and surname, and not attempt to misrepresent themselves in any way.
• Absence of disturbing subjects (noise etc.) while unmuted.
• If you have audio/video issues, please check your application audio/video settings. Our hosts will be there to help you anytime with all technical issues.
• By default settings, your audio will be muted. Those who wish to ask questions or to discuss should raise their hand and host will unmute you at the end of the talk.
  To use this feature:
  1. Find your name on the participant list, and hover over your name.
  2. A Raise Hand icon will appear.
  3. Click on the Raise Hand button which will place a small hand icon next to your name in the participant list.
  4. Click on the Lower Hand button to withdraw the request.
• Feel free to applaud at any time but especially at the end - Webex Event has a "clap" feature within the Feedback.

• Please, be ready with your presentation slides open on your device when the meeting starts. By clicking the button "Share screen", other participants will see everything that is on your screen. Please share that document while sharing your screen.
• Unless you have a poor internet connection, please enable your webcam for the full duration of your presentation. Make sure that the room has adequate light, to allow other participants to see your face.
• Try to minimize background noise during the presentation. Speak directly towards the microphone.
• State at the beginning of your presentation or write on your slides, if you are not comfortable with screenshots of your slides being publicized on social media for the strict purpose of promoting scientific discussion.